Sample send a copy to the specified e-mail. How to set up forwarding of all letters from one mail to another! Putting HTML and PHP form submission code in one file
We send dozens of emails every day. Sometimes these are very short messages, such as: "Shall we go to lunch?" Sometimes - with the help of which you present your business or website. When there are a lot of letters and time is short, we start to rush and make mistakes. Usually trivial, like typos, but sometimes there are some that can damage your reputation and ruin your relationship with a client or employee.
This can be avoided, you just need to be collected and know about some pitfalls. Here are the most common mistakes made when sending emails. Read carefully and remember that first you need to make a short pause, check if everything is in order, and only then click on the "Send" button.
You are typing the wrong address
The most common and most unpleasant mistake. Imagine you want to send some pretty personal pictures to a friend or girlfriend, but automatically type in the address of your boss or customer. And only after the letter has left, you realize with horror what has happened now. If this will console you, then each of us has found himself in such a situation at least once in his life: lawyers sent confidential documents to the opposite side, designers sent website layouts to the wrong client, etc. But when this happens to us, it seems that the earth is leaving under our feet.
Fortunately, many mail services, for example, in the same Gmail, have a function. Turn it on and specify a large time interval - so, you know, quieter.
You forgot about the investment
You wrote that a certain file was attached to the letter, but forgot to attach it. Another common mistake that often leads to misunderstandings and apologies. On the one hand, it's okay, no one is perfect, but it's better to check everything first, and only then send a letter. And to avoid questions from the recipient, we recommend listing all attached files right in the body of the letter. For example, like this:
Hi Maxim! I am sending you several files, they are attached:
Service agreement
GIF with a cat
You don't think about decoration
They are greeted, as you remember, by their clothes. If you want your letter to not be prompted to immediately delete it, work on its form. They say she needs to devote as much time as content. Fortunately, today it is easy. To do this, we recommend using the Wix ShoutOut app, choosing a suitable template and adding your text to it. No special knowledge is required, just make sure that everything looks neat and beautiful. By the way, good newsletters have their own secrets and rules, so we recommend reading our email marketing director. Don't thank.
You don't include a subject line
The subject line plays a role similar to the heading of the text. It appears next to your name, the recipient sees it and understands what you sent him: invoice, meeting results, job offer, website layout, etc. Remember that the topic should be clearly formulated so that, if necessary, a person can quickly find your letter, and convincing, so that he is interested in, say, a mailing list. Not so long ago, we wrote that if you have forgotten it is worth rereading.
You don't save drafts
If you like writing letters in text editors, then save more often, otherwise it will turn out that you have spent the whole day over the letter, and then suddenly the computer froze and everything was gone. Or write directly to the mail service - then all your sketches will be automatically saved in the "Drafts" folder.
You are being impolite
Politeness in correspondence is no less important than in life. Here are the basic rules that everyone needs to follow:
Always thank the sender for the letter, especially if you see that he did a good job. Remember when we were all taught "magic" words? Let's not forget them, despite the fact that we are already adults.
Remain calm, even if the matter is extremely urgent and important. Nervousness and reproaches will definitely not lead to anything good.
Start and end the letter with common phrases. The degree of formality will depend on who you are texting with. If it's your boss or just an official, don't use Hello, Goodbye, or Kisses. And vice versa, if you write to a colleague or friend, you can do without the traditional "Sincerely".
You don't proofread text
Typos can ruin the whole experience, so reread the letter carefully, preferably several times. In doubt about spelling or syntax - go to Gramotu.ru ... Better to measure seven times, that is, to check, than to then apologize for typos and prove that you are actually literate.
And by the way: if you are afraid to accidentally send an unfinished letter, first write the entire text in full, and only then type the recipient's address.
You don't put the right people in the copy of the letter
Let's see who can receive your letter at all. The To field is the primary recipient. The "Cc" field is the person who will receive the copy. He is not directly related to the issue under discussion, but he wants or should be aware of. The "Bcc" field are hidden recipients. You add them, but the primary recipient doesn't see them. And here you need to be careful: you can confuse Cc and Bcc, and then the recipient will think that he is being spied on.
Keep in mind that it is important for some people to be aware of what is happening. You do not want to listen to reproaches on the topic “How could you not add me to the copy ?! I worked on this project for two months! " If in doubt, add everyone who has anything to do with the question. Maybe not everyone will be happy that they are distracted, but there will be no complaints about you.
You do not subscribe
You wrote "Sincerely, Masha" and think that everything is in order, but the recipient of the letter sits and wonders what kind of Masha she is. From the printing house? Maybe an illustrator? In order not to make him get lost in conjectures - set up a signature, and it will be automatically added to the end of each of your messages. Be sure to include your first name, last name, company name, job title, and contact information such as skype or phone number. You can add an address - although this is an advertisement, it is unobtrusive.
You're picking the wrong time
Writing letters at night is not a good idea. Reason one: you are probably terribly tired during the day, you are not very good at thinking and risk making all these mistakes. Reason two: an avalanche of morning mail will bury your midnight letter, and the addressee will not see it in the near future. And the third: apparently, you have nothing else to do, since you write business letters at three in the morning.
Our advice: if nothing Important and Urgent happens, send messages from Monday to Friday and during business hours, like all normal people.
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With the development of the World Wide Web, more ways of communication between people at a distance have appeared. Now you can not only call someone without leaving your home, but also send an e-mail.
At the same time, using e-mail, you can send letters with attachments in the form of various text documents, presentations, photos, videos, and more. Of course, the whole process of sending an email attachment is pretty simple.
However, novice users can sometimes find it difficult to cope with this task without outside help. This post will take a closer look at sending emails with attachments by email.
How to send a document by email
Despite the many different services that provide the ability to send letters electronically over the Internet (Yandex.Mail, Gmail, Mail.ru, Yahoo, Rambler and others), they all work according to the same algorithm.
Only the attachment of the file on such services may differ slightly. But in general, to send an email with an attachment, you can follow the following algorithm of actions:
- First you need to log into your account on the service and click on "Write" or another button provided by the postal service for writing a letter in electronic form.
- Then enter the recipient's email address in the "To" line.
- If necessary, in the "Subject" field, you can specify the subject of your letter.
- Further, in addition to plain text, if you need to send a document or other file from a computer, you need to find the tool that is responsible for this on the service you are using and click on it. For example, if you use Yandex.Mail, Gmail or Yahoo for these purposes, then you need to click on the icon in the form of a paper clip, and on Mail.ru and Rambler there is a button "Attach a file".
- After you find the document you want to send, click on it with the mouse to select it and click on the "Open" button.
- After uploading the files to the mail service, you check the correctness of the letter (to whom you are sending and what exactly). If there are more documents than you need or you have chosen not what you need, then next to it, as a rule, a trash can icon appears on the right side, clicking on which deletes an unnecessary file. To add a document, click again either on a paper clip or on "Attach a file".
- To send an email to the addressee, click on the "Send" button.
It is also worth noting that when using the mobile version of mailboxes, the algorithm of actions is similar to the extended one. That is, if you are on the road, and the required document is on your phone or tablet, then if you have a mobile application, you can also send it by e-mail.
In this case, you also fill in all the required fields, and then click on a paper clip or "Attach a file", thus adding a document and sending. As you can see, everything is quite simple and convenient.
Send link
If your document is stored on cloud services such as Google Drive, Yandex Drive, and others, or you created a document in Google Dock, you can send a link to the document.
To do this, open the document, click on the access settings and copy the link that can be sent in an email. If these are documents stored on Disk, then you can download them to your computer, if this is a document in Google Docs, then you can jointly edit it, make corrections, comments, and so on.
Word
If you use the Word program to create and edit documents, you can configure the function of sending by email once and then use it.
Instructions:
Pay attention to the top panel, namely the mailings tab. A new icon should appear there, with the name you gave it.
Now, after creating or editing a document, click on this icon. You only need to indicate the recipient's e-mail, and the document will be sent to the specified address.
How to send a document by email, summary
I showed you three ways to send a document by email, choose the most convenient for you. Having sent a letter once, you will understand that there is nothing complicated in this process.
The main thing is to understand that you are not sending a paper document, it remains with you. You send an electronic copy of it, and the recipient will print it himself, if necessary.
But to send a paper original of any document, you should use our usual, all usual mail and send the document by registered mail.
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Backup Mail.ru over the network is carried out using the plugin "E-mail" over the IMAP protocol. Handy Backup software provides direct mail copying of Mail without using local clients and intermediate sites.
Principles of Mail.ru backup using Handy Backup
The "E-mail" plugin provides access via the IMAP protocol to any remote mail server that supports this protocol, including the mail.ru mail service (backup Mail.ru). A backup copy of Mail ru mail with this plugin is created automatically.
How to make a backup of Mail.ru mail using the E-mail plugin?
To make a Mail.ru mail backup an automated Handy Backup task, please use the following instructions:
- Open Handy Backup. Call a new task using the Ctrl + N keys or the button.
- Select the backup data in the task creation wizard at Step 1.
- Go to Step 2 and select the plugin from the list of data sources Email.
- Double click on the plugin, or click the add button - the plugin window will open.
- In the dialog that opens, enter your account details for the Mail.ru backup >
On a note: full set of standard settings for Mail.ru mail backup - imap.mail.ru server, port 993, SSL / TLS connection type, "Plain" authorization.
- Click OK - the program will establish a connection. Return to the plugin window.
- Check the data to copy mail mail.
Note. You can make a backup of Mail with an accuracy of one message.
- After checking all the required data, press OK again and return to Step 2.
- Continue creating your task. More details about the steps of the task can be found in the User Guide.
Download
Buy!
Version 8.1.1 released on December 16, 2019. 106 MB
Backup program Handy Backup. 1200 RUB for a license
The Standard solution contains the entire set of functions for backing up mail.ru and storing copies of mail messages on popular data carriers.
Advantages of Mail.ru mail backup with Handy backup
Wide range of data stores
You can choose at Step 3 where you will save your Mail.ru mail backup. Choose from a wide range of storage options, including local and removable drives, FTP servers, network drives and NAS devices, Yandex.Disk clouds, Google Drive, Dropbox, OneDrive, HBDrive dedicated storage, and more.
Data protection and compression
Encrypt your messages with a 128-bit key using the modified BlowFish algorithm. Compress the data into a single file or separately into a ZIP archive. Or leave the data unchanged to view and modify mail backups without restoring.
Variety of Mail backup options
Choose from incremental, differential or mixed mail backup to save time and network traffic. Keep several versions of the mail.ru backup, timestamped as needed. Get rid of outdated backups.
Calling other programs before or after a task
Take the opportunity to run other tasks, for example, a mail client with POP3 protocol or a garbage collector, before or after the Mail.ru mail backup task is completed. Automate Mail Copying Within Your Work Cycle!
Automatic start and repeat tasks
Run a Mail backup at a specific time, and repeat it at specified intervals from months to minutes inclusive. Link the task launch to a system event or a USB drive connection. Use autostart for missed tasks.
Other control options
Run Handy Backup as a Windows service or as a command line program to avoid distractions. Send notifications by E-mail about the work done. Use reports and logs to monitor your work. Start tasks manually from the main panel.
Mail.ru mail backup with Handy Backup is a fully automated, highly efficient method of saving your messages. Try it now by downloading your free 30-day trial!
If you need to send copies of some letters in Mail.ru mail to another mailbox (email), i.e. send not all mail, but only the one that comes from a specific address or contains some specific words, then according to this detailed instruction "" setting will take 3 minutes.
Step 1. In the mail, we find the desired letter in the "Inbox" and mark it with a tick, then select "Create filter" in the "More" drop-down menu:
Step 2. A page will open with many filter settings, in order to set up a filter for sending some letters to another email, put a tick in the first line "From" and in the column opposite we insert the address or part of it from which these letters come. In the second paragraph, we indicate the address to which copies should be sent. In the third paragraph, indicate what to do with the received letter in your mail. Then enter your email password and click "Add filter": 
Step 3.Now a letter with a confirmation code is automatically sent to the address you specified, this code must be entered in the appropriate field, which you will find in the left menu "Filters". The top line will be an unconfirmed forwarding address, click on this link and you will see a field to insert the code:
After setting, the specified letters will come to you and to the address that you specified and confirmed with the code. To set up forwarding all incoming mail use another.
Good time! Today we will talk about SMS backup by sending all messages from a smartphone to email. This may be required both simply for the purpose of saving correspondence, and for further processing of messages, for example, searching messages for the necessary information (contacts, names, prices, etc.) by third-party applications, which in turn work with E-Mail. Let's analyze the option of such copying using a smartphone running on Android.
Create a mailbox
To send and save all messages to E-Mail, you first need to register a mailbox, for this mail from yandex.ru is perfect. You can also use your existing mailbox, but I recommend registering a new one. Firstly, over time, a large number of SMS messages will accumulate in it, which can interfere with working with regular letters, and secondly, if you connect your mailbox to a third-party analytics service, do not specify the login and password from the main E-Mail in it ...
Install the SMS Backup + application on a smartphone with Android
To send all SMS messages to your mailbox, you need to install and configure a special application SMS Backup +, which can be downloaded from play.goole.com or apk-dl.com (an alternative for smartphones that do not use Google Play) or.
The application has been tested on Android: 3.xx, 4.xx, 5.xx, 6.xx; Support for version 2.xx is declared.
Configuring SMS Backup +
- We launch the application;
- After starting the application, in the menu that opens, select the item: Advanced settings;
- Next, go to Backup settings;
- Check the boxes for Backup SMS and Email subject prefix, uncheck the boxes for Backup MMS, Backup Call log (we don't need MMS and call history, although you can also backup them);
- We return to the previous menu and go to the IMAP Server settings section;
- Select the Authentication menu item,
set the parameter value to Plain text; 
- Select the Server address menu item, write the value: imap.yandex.ru:993
- Select the Security menu item and write the value: SSL
- Select the Login (You IMAP account) menu item, specify the login, then select the Password (You IMAP account password) menu item, specify the password from the yandex.ru mail;
- In the main menu, check the Auto backup box;
- Next, go to Auto backup settings, select the Regular schedule menu item and set the time interval at the frequency of which SMS will be sent to the mailbox account we specified (for example, every 2 hours).
The SMS Backup + application allows you to not only make backups to E-Mail, but also restore messages from it. The corresponding restore settings can be found under Advanced settings -\u003e Restore settings.
After sending messages to E-Mail, all of them will be placed in a folder called: SMS.
Analyzing SMS sent to Email
After receiving the list of SMS to the e-mail address, you can use special software to analyze the data they contain. For example, you can track SMS from the bank with messages about cash receipts and write-offs, on the basis of which you can keep financial records in automatic mode. A similar solution was implemented by me for a "joint purchases site", when all SMS messages from the Bank received by the JV Organizers are collected in one place, analyzed and based on them, the system in the control panel displays data about which of the users who made the order made the payment.
