The first three drop-down lists in the top row are designed to work with bulleted, numbered and multilevel lists. The first three drop-down lists in the top row are designed to work with bulleted, numbered and multilevel lists
Working with Word 2007 documents 2
Formatting 3
Clipboard 3
Editing 5
Working with Word 2007 Lists 5
Word 2007 Page Style 6
Page setup 6
Page and Section Breaks (Page Layout Tab) 7
Printing documents 9
Word 2007 Headers and Footers and Page Numbering 9
Setting up a header 10
Page Numbering 11
Word 2007 tables 12
Creating a table in Word 2007 12
Formatting text in table 13
Sort table 16
Calculations in Table 17
Word 2007 Graphics 18
Creating a graphic primitive 18
Formatting artwork 19
Grouping shapes 21
Inserting Pictures 21
Clip Art Collection 22
WordArt 23
Document layout 24
Creation of headings 1, 2 and 3 levels. 24
Adding footnotes 24
Microsoft Word Is a leading word processing system that combines a wide range of powerful tools for editing, formatting and publishing documents with an interface that the user can master in a short period of time. With Word, you can create any document and publish them electronically, as well as in the form of hard copies.
Text can be entered into a document by typing on the keyboard. You can insert certain text fragments or even entire files into your document. Word provides many features to help you proofread, edit, and modify text information.
Text information can be presented in the form of tables, headers and footers, footnotes and endnotes, captions or text frames for figures and tables can be defined in documents.
Word has a number of built-in tools for creating geometric shapes and other simple graphics. In addition, it is possible to select and insert dozens of predefined shapes and ready-made drawings into documents. Word allows you to import graphics from formats supported by most other Windows applications into documents.
Working with Word 2007 documents
All basic commands for operations with files are collected in the menu of the button " Office» .
Note that Word 2007 saves files in the .docx format by default. This format cannot be read by older versions of the program. Therefore, if you want your document to be compatible with previous versions of Word, you must save the file in "reduced functionality mode". This is done using the "Save As ..." menu of the "Office" button.
As you already know, in order to perform any actions with the already typed text, it must be selected.
Formatting
Basic formatting tools located on the ribbon of the "Home" tab:
Clipboard
Editing
Clipboard
There are four main buttons on the panel:
Paste
To cut
Copy
Sample format
Font
With the tools of the Font group, you can change the size, type and style of the font. When applying an underline effect, you can immediately specify the appearance of the line. There are also buttons for increasing / decreasing the font size; apply superscript / subscript effect; change the case of the text; its color; the color of the selection.
Paragraph
The group of buttons of the Paragraph panel is intended for paragraph formatting. But, here, there are also buttons for working with tables.
The first three drop-down lists in the top row are designed to work with bulleted, numbered and multilevel lists.
The next button is used to sort the table values \u200b\u200balphabetically.
The last button in the top row enables / disables non-printable characters. They are sometimes very useful for detecting a variety of formatting errors.
The bottom row contains buttons for aligning text in a paragraph (left-aligned, centered, right-aligned, justified).
They are followed by a drop-down list for setting the line spacing.
The button for calling up the "Paragraph" window allows you to make finer settings for paragraph formatting.
Editing
The last panel of the Main Menu is designed to quickly find (replace) the desired text fragment.
Styling Word 2007 Pages
After creating a new document, it is recommended to immediately set the page parameters (if the standard settings are not suitable for solving the problem). To configure page parameters, use the Page Layout ribbon, which consists of the following panels: Themes; Page settings; Page background; Paragraph; Arrange.
Page settings
Fields button serves to set the values \u200b\u200bof the document fields. If none of the proposed standard options suits, you must use the "Custom Fields" menu item. In the window that appears, you can make finer settings for the margins of the document.
Orientation button sets the position of the text on the sheet: Portrait, Landscape.
Size button sets the paper size for printing. To select a custom size, use the "Other page sizes .." option.
Next columns button serves to break the text of a page into several columns (like a newspaper layout). The "Other Columns .." option is used for flexible speaker settings. All customization functions are intuitive, in addition, in the "Sample" window you can immediately see how the page will look.
Microsoft Word is a text editor that can be part of the Microsoft Office suite or a program installed separately on your computer. The program can be used to record letters and various types of documents, which may include graphics and images. This guide explains how to open Microsoft Word, start, create and save a new document using the Windows 7 operating system.
Do not be afraid that something may not work out or go wrong. This program was created for users, and it is thought out to the smallest detail so that you can use it as conveniently as possible. And of course, training is the main thing in every business, do not be afraid to make mistakes. If you accidentally clicked the wrong direction, there is always a curved arrow in the upper left corner that allows you to undo the last action. You can also do this using the keyboard shortcut Ctrl and Z.
The last tip before starting the detailed instructions for using Windows text editor is. This is especially important when working with large texts or serious documentation. Anything can happen: they can turn off the electricity, the laptop can be discharged and turned off, and no one is immune from breakdowns. Losing important files and then spending hours recovering them is not a pleasant experience. All you need is to click on the floppy disk in the upper left corner from time to time.
The program can be found in the Start menu under Microsoft Office. Follow these step-by-step instructions to launch your document in Microsoft Word.
Navigating through the program
How to select (highlight) text
Selecting or highlighting text allows you to change the selection in terms of style, font and / or color, and even replace words as needed. Follow these step-by-step instructions to select text in your document.
Step 1. Mouse is used to select text. The pointer will change as you move.
Step 2... Move the pointer to the beginning of the desired section. Click and hold the left mouse button. Doing this move the pointer to where you want to stop the selection. As you move the mouse, the text will be highlighted. When you are finished with your selection, release the left mouse button.
The selected text can now be formatted or modified.
You can copy the text using the Ctrl + C keys. Delete text - Backspace.
Change the size and font
The following steps can help make your text more interesting and engaging. The text can be changed in different ways.
Text alignment
Sometimes the document you create may require a different arrangement of paragraphs. By default, text is left aligned. However, text can be both right-aligned and centered.
On a note! Select all text Ctrl + A.
You can change the selected text using a keyboard shortcut, which is sometimes easier:
- Center - select the text, press Ctrl + E.
- Right - Ctrl + R.
- Justified - Ctrl + J.
- Left Align - Ctrl + L.
Make text bold, italic, or underlined
The ability to change the font style can make your document more interesting. Different styles of text, such as bold or italic, can make it stand out. Underlining can be useful for headings.
- bold - Ctrl + B;
- italic - Ctrl + I;
- underline - Ctrl + U.
Copy and paste
There is no need to talk about the importance of these two functions. They significantly save our time, allow us to insert without retyping it, as it was in the days of typewriters.
This can be done using hotkeys. Same as last time: press Ctrl and C at the same time to copy the text, and Ctrl and V to paste.
How to create a numbered or bulleted list
Using numbered or bulleted lists can help highlight items or show important steps, hierarchy, or sequence of something.
To stop adding new elements and return to standard text, click the numbering icon again at the top of the document.
A bulleted list is created in the same way, the only difference is in 1 step. Instead of the "Numbering" button, click on the "Markers" button, it is located to the right.
There is another way to create a list. First, the user enters all the items in the list, each necessarily on a new line. When all the items are typed, select them all and click either on the numbering or on the markers, depending on which list you need.
You will get the same result. These are different ways and there is no right or wrong here, the main thing is that the goal has been achieved. Use a method convenient for you.
They help to structure information, present it in a more presentable form. You can't do without this skill.
- Step 1. In the top toolbar, go to the Insert tab.
- Step 2. Click on the table icon. You will see a window in which you need to select the number of cells. This can be done by entering the numbers manually. To do this, on the panel that appears, click on the "Draw table" area.
You just have to fill in the fields. If you suddenly need additional rows or columns, you don't have to redo it entirely. Left-click in the table area. In the menu that appears, click "Insert" and select the appropriate option.
This basic knowledge should form the basic principles of working with text. Let's highlight the main ones:
- The text is entered where the blinking cursor is and nowhere else.
- To change a character, word, line, paragraph, or all text, you first need to select it. It is necessary that the computer understands what exactly it should perform actions on.
- By selecting the text you can do whatever you want with it. You can practice, select a fragment and alternately click on the buttons located on the "Home" tab. You will notice which functions can be used together and which are mutually exclusive.
- Remember to save your changes to keep yourself safe.
- Use those methods of solving the task before you that are convenient for you.
Video - Word for Beginners
It is not necessary to know and use all the features of the Microsoft text editor. You can successfully complete work tasks by occasionally switching between the Home and Insert tabs. But you will be even more efficient if you arm yourself with even a few of the tricks from this review.
Here's a simple example familiar to webmasters. Some professionals copy the content into Notepad before transferring text from the Word document to the CMS editor. This clears the text of Word formatting that might conflict with "engine" templating formats. So, you don't need Notepad. To solve the problem, just select the text in Word and click the "Remove all formatting" button.
Please note that the review was written for the 2013 version of Word. The current stable version of the program is MS Word 2016, released in September 2015. However, this version of the program has not yet become the main one.
How to create and save MS Word document
To create a document, open your working folder. Right-click and select the New - Microsoft Word Document option.
To easily find your document, name it.
Alternatively, you can launch MS Word from the Start menu. Pay attention to the illustration.
When launched from the start menu, you created a new document with a default title. Name it and save it to the folder of your choice so as not to lose it. To do this, click on the "Save" icon or use the Shift + F12 key combination.
Name the document and save it to the folder of your choice.
You have created and saved the document. Get to work.
How to use the features of the Home tab
The tools in the MS Word control panel are combined using thematic tabs. This type of interface is called a ribbon. By default, the main toolbox opens, selected on the Home tab.
The following are tasks that you can accomplish using the tools on the Home tab.
Toolbox "Clipboard"
You can copy, cut and paste content. To use the options "Cut" and "Copy", select the desired piece of text.
Pay attention to the insert options. You can keep the original formatting, combine formats, or keep the text without formatting. You can also use the special insert modes.
Why do I need Paste Special? For example, imagine that you need to work with text copied from another document or from a website. The original formatting may not match the formatting of your document.
This issue is addressed with a special insert. Use the appropriate menu. In the window that opens, select the "Unformatted text" option.
Now it will be more convenient for you to format the copied content.
Using the "Clipboard" menu, you can select previously copied content and paste it into the document. To open the clipboard, click on the arrow marked in the illustration. Select the item you want. Use the drop-down menu to select the "Paste" option. You can also remove the copied item from the clipboard.
You can customize the default paste options. To do this, use the "Insert - Insert by default" menu.
Specify the appropriate settings and save your changes. Pay attention to the options for pasting into another document. Most users can replace the default "Keep original formatting" with "Keep text only".
Font toolbox
To change the default font, use the drop-down menu marked in the illustration. Please note that in order to change the existing text, the fragment must be selected before choosing a font.
With the help of the corresponding menu, you can choose the appropriate font size. Pay attention to the possibility to increase or decrease the font of the selection. Mark the text and use the buttons marked in the illustration.
You can select the appropriate register using the corresponding menu. Highlight the required piece of text, use the button marked in the illustration and select the desired option.
You can make a piece of text bold, italic, or underlined. To do this, select the content and use the marked buttons. Using the drop-down menu, you can choose how the text is underlined.
To cross out a piece of text, select it and use the corresponding button.
Use the X 2 and X 2 buttons to add subscript and superscript text.
Using the marked buttons, you can change the color, highlight the text with a marker or apply effects to it.
Pay attention to the possibility of configuring advanced font parameters. Press the button marked in the illustration to enter the menu.
On the Font tab, specify the appropriate options for body text and headings. Using the "Default" button you can return to the default settings, and using the "Text Effects" button you can select additional effects.
Toolbox "Paragraph"
Use the drop-down menus shown in the illustration to create a bulleted, numbered, or tiered list.
To create a bulleted or numbered list, place the cursor on a new line and click on the corresponding button. Use the drop-down menu to select the appropriate marker character.
You can use additional characters using the Define New Marker menu.
To create a multilevel list, select the "Change list level" option in the corresponding drop-down menu.
You can choose the appropriate list style in the library. And the Define New Multilevel List and Define New List Style menus help you create your own list template.
You can choose a suitable way of text alignment using the appropriate menu. To ensure readability of the text, use left alignment.
Change the line spacing as needed. In most cases, the standard spacing of 1.15 will be fine. If you are preparing a document for children or the elderly, increase the spacing to 1.5 or 2.0. Increasing the spacing further will reduce the readability of the text.
Using a fill, you can highlight a piece of text with color. For example, you can select a paragraph or a table cell. To add a background, select a piece of text and select a suitable color using the Fill drop-down menu.
Using the Borders menu, you can control the borders of cells in tables. Highlight the cells of interest. Use the drop-down menu to select the appropriate action.
Styles toolbox
Use the Styles menu to choose an appropriate text style. If you want to apply it to existing content, select the appropriate snippet and define the style. To use a style for the content you create, place the cursor on a blank line and select the appropriate layout option. For example, you can use the appropriate style for headings.
Toolbox "Editing"
Using the Find menu, you can quickly search for content of interest. Note the access via the drop-down menu to the advanced search settings.
The Replace function is useful when editing text. For example, you can automatically replace the word "copyright" with "copywriting" in the text. To do this, use the "Replace" menu, specify the desired words in the "Find" and "Replace with" fields.
Click the Replace All button. After processing the request, the program will report the number of replacements performed.
Use the Highlight function to quickly highlight content. For example, you can select all text in two clicks, select arbitrary objects or select fragments with the same formatting.
With the "Minimize Ribbon" function, you can hide the program management tools. Only the tabs will remain on the panel.
To return the tools to the panel, expand any tab and use the "Pin Ribbon" option.
How to use the features of the "Insert" tab
The "Insert" tab contains tools with which you can insert various objects into a MS Word document.
Toolbox "Pages"
From the Cover Page menu, you can select a cover page template for your document.
You can use the Blank Page and Page Break features to create a blank page or navigate to a new page. For example, if you need to insert a blank page between paragraphs, place the cursor between them and use the "Blank Page" function.
Toolbox "Tables"
Using the dropdown menu "Table" you can insert or draw a table in the document. This can be done in several ways.
Use a graphical tool to quickly add a table. Select the required number of cells in the table with the mouse cursor. After that, place the cursor on the selected area and press the left mouse button.
The Insert Table feature allows you to manually specify the number of rows and columns. You can also choose how you define the width of the columns.
The function "Draw Table" allows you to perform the appropriate action. Use it to create custom tables. For example, you can draw a table with different numbers of cells in rows.
To define the properties of the drawn table, use the corresponding menu.
Using the "Excel Tables" menu, you can insert tables from MS Excel into a MS Word document. In the Quick Tables menu, you will find table templates.
Illustrations toolbox
With the "Pictures" function, you can insert an image from your computer's hard disk into a document. The Internet Pictures menu allows you to find suitable photos on the web.
Photos that are licensed under Creative Commons are prioritized in search results.
The Shapes feature can help you add a template shape to your document, such as a heart, star, or arrow. To use the tool, use the drop-down menu to open the catalog and select the appropriate shape.
Use your mouse pointer to size and position the shape in your document.
Decorate the shape with Fill, Path, Effects.
SmartArt lets you insert graphics into your document. Use the dropdown menu to select the type and the appropriate pattern.
Place the cursor over the elements of the picture and add text.
Note the ability to change the color of SmartArt objects.
You can add charts to your document using the Chart menu. Pay attention to the possibility of choosing the type of chart.
Insert the required values \u200b\u200binto the data table.
Using the Snapshot menu, you can take a screenshot of an area of \u200b\u200bthe screen and insert it into your document. To do this, use the drop-down menu to select the "Screen cutout" option, and with the mouse cursor select the area you want to capture.
Toolbox "Add-ins"
In add-ins, you'll find the Office app store. It has free and paid tools for solving special problems. To select a suitable application, click on the "Store" button and use the search. You can also browse tools by category.
For example, with the MailChimp for MS Word application, you can create Email campaigns right in your document. To use the application, click the "Trust" button. The tool's capabilities will become available after authorization.
The My Apps menu displays a list of installed apps. You can remove unused tools and add new ones.
The "Wikipedia" function allows you to search for information on the corresponding resource directly from a MS Word document. You can also quickly insert images from Wikipedia into a document.
To use the tool, click the button marked in the illustration and highlight the word or term you want to find meaning. The tool requires Internet access.
To insert an image, click on the plus sign marked in the illustration.
You can also insert a text quote from Wikipedia into your document. To do this, select the desired fragment and press the plus sign.
Multimedia tools
With the Internet Videos tool, you can insert appropriate objects into your document. To use the function, click the Internet Videos button, search for the video by searching on YouTube or Bing, and select and paste the item.
The video can now be viewed in a MS Word document. This requires internet access.
You can watch video in Word
Links function
Using the Links drop-down menu, you can insert hyperlinks, bookmarks, and cross-references into your document. To paste the hyperlink, copy the web page URL to your clipboard. Then select the piece of text that will become the anchor of the link.
The Bookmark function allows you to quickly jump to marked sections of text. To add a bookmark, select the desired piece of text, and in the drop-down menu "Links" select the option "Bookmarks". Name the bookmark and click Add.
To quickly jump to the pledged content, select the "Bookmark" menu, select the desired bookmark and click "Go".
Note function
The "Notes" function is useful for group work with a document. To add a note to the text, select a piece of text and click the marked button.
To edit, delete, or mark a note as ready, move the cursor over it and open the context menu with the right mouse button. Select the required option.
Header and Footer toolbox
Using the tools in the Headers and Footers group, you can add headers and footers to pages, and number the pages of your document.
To add a header, use the appropriate menu. Select a header and footer template.
Enter your text. Close the header and footer window to save your changes.
To remove or change a header or footer, use the appropriate options in the Header menu.
You can work with the footer in a similar way.
Using the Page Number function, you can number the pages of your document. To do this, use the drop-down menu to select a location and numbering template.
Toolbox "Text"
Using the Text Box function, you can select a piece of text in a document. Use it if you need a sidebar, quote, definition. To use the tool, use the drop-down menu to select a text box template.
Add text and save your changes.
The View Quick Blocks feature allows you to insert AutoText, Document Properties, or a field. For example, you can insert the publication date, name, address and phone number of the organization, and other data.
Use the Add WordArt menu to add visually appealing text to your document. To do this, use the menu marked in the illustration. Select the appropriate object and add text.
The Add Drop Cap feature lets you style paragraphs with an eye-catching capital letter. Place the cursor at the beginning of the paragraph. Use the appropriate menu to select the location of the capital letter. Pay attention to the ability to change the drop cap parameters. You can choose the font, height and distance from the text.
Add a digital signature line to your document. To do this, use the menu marked in the illustration. In the window that opens, enter the required information and save the changes.
The "Date and Time" function will help to add the current date and time to the document. Click on the appropriate button, select the date display format and click the "OK" button.
The Object function allows you to insert objects or text from a file into a document. To insert text from a file, select the appropriate option from the drop-down menu. Find the file on your hard disk, the text of which you want to insert into the document, and click "Insert".
Toolbox "Symbols"
The Equation feature helps you insert a mathematical formula into your document. Use the dropdown menu to select a standard formula or go to the constructor. Add the required values \u200b\u200band save the changes.
Using the Symbol menu, you can insert characters that are not on the keyboard into your document. Note the possibility to insert additional symbols from the dialog box.
How to use the features of the Design tab
Using the tools of the "Design" tab, you can change the appearance of the document. If you want to change the default settings, start by choosing a theme.
To undo the changes, use the "Restore Template Theme" option or select the "Standard" theme.
From the Styles menu, select the style that suits you best.
The Colors feature allows you to manually adjust the font color of body text, headings, and hyperlinks. You can choose a standard set of colors or specify colors for different style elements yourself.
Use the Fonts menu to quickly customize the font for headings and body text. You can choose standard pairs or specify the font manually.
The Paragraph Spacing menu can be used to change the appropriate settings. It is possible to remove the interval, select standard or set your own values.
Use the Effects menu to select additional visual effects. The Default feature is useful when you want to apply design settings to new documents.
Page background toolbox
The Matte function allows you to select a default or customize a custom matte. To set parameters manually, use the "Custom Background" option.
Using the Page Color function, you can change the corresponding setting. Pay attention to the Fill Methods option. With it, you can add texture, pattern and drawing to pages.
The Page Borders feature allows you to add borders to pages. Use template or custom settings.
How to use the features of the Page Layout tab
Tab tools allow you to change the page layout of your document.
Page setup toolbox
The "Fields" function allows you to select standard or specify your own field parameters. Use the Custom Fields option to set custom values.
The Orientation function allows you to choose portrait or landscape orientation of the document sheets. Using the "Size" menu, you can change the size of the sheets. The default is A4 size.
In the "Columns" menu, you can specify the number of columns per sheet. The Breaks and Line Numbers features let you customize page breaks and add line numbering accordingly. The hyphenation menu allows you to enable word wrap from line to line by syllables. This feature is disabled by default. Do not change this setting unnecessarily.
Toolbox "Paragraph"
With the Indent feature, you can adjust the indentation from the left or right margin to a paragraph. To use the function, position the cursor at the beginning of the selected paragraph and set the indent value.
Using the Spacing function, you can change the spacing between selected paragraphs. To do this, place the cursor in front of the selected paragraph and set the values.
Arrange toolbox
The Position function allows you to set the position of the object in the text. To use the tool, select the selected image and use the drop-down menu.
The Text Wrap feature allows you to choose how text flows around an object. To test the tool, select the picture and use the drop-down menu.
Using the "Selection area" button, you can display a list of objects in the task area. Use the Align, Group, and Rotate functions to manipulate selected objects.
How to use the features of the "Links" tab
Toolbox "Table of Contents"
The Add Text function allows you to add or remove the current heading from the table. The Update Table function allows you to include new sections in the table of contents.
Footnotes toolbox
Using the "Insert Footnote" menu, you can add the corresponding item. Select the text fragment to which the footnote refers, and click the button marked in the illustration.
With the Insert Endnote feature, you can add a footnote to the end of your document. Use the Next Footnote drop-down menu and the Show Footnotes feature to quickly navigate between footnotes.
Toolbox "References and Bibliography"
Using the "Insert Link" menu, you can link to a source of information, such as a book. Place the cursor next to the text fragments to which the link refers. Click the appropriate button, in the window that opens, specify the required information and save the changes.
Using the "Manage Sources" function, you can edit the list, sort and delete sources.
The drop-down menu "Style" allows you to choose the style of links. Using the "References" function, you can insert relevant information into your document.
Toolbox "Names"
The Insert Title feature lets you add a title or caption to images, tables, and formulas in your document. To use the tool, select the desired object and click the button marked in the illustration. Add information and save changes.
Using the "List of Figures" function, you can add relevant information to the document.
Toolbox "Subject Index"
The Mark Item feature allows you to add objects to the index. To use the tool, select an object, such as a piece of text or a picture, use the appropriate menu and fill in the information.
Use the Index menu to customize the display of the index in your document.
Link Table toolbox
How to use the capabilities of the "Mailings" tab
The tab tools will help you organize physical and electronic mailings.
Toolbox "Create"
The Envelopes function allows you to correctly add information to paper envelopes. To use the tool, click the marked button and add the required information. Now you can print the data on the envelope. Pay attention to the "Feed" field. This is how the envelope feeds into the printer.
The “Stickers” function will help you to correctly print information on stickers for parcels, envelopes, CDs.
Merge Start, Document and Field List Compose, Result View, and Finish toolboxes
The Start Mail Merge feature allows you to send a message to multiple recipients. For example, you can send a letter or email. To do this, click the "Start Merging" button and select the "Step by Step Merge Wizard" option. Follow the prompts in the task area.
The Step-by-Step Merge Wizard combines the tools from the Merge Start, Document and Field List Compose, View Results, and Finish groups.
Create a recipient list
Write your message, review it, and complete the wizard. You can now print the merged document or send it as an email.
How to use the features of the Review tab
Use the Review tab to revise and grade the document.
"Spelling" toolbox
Using the button marked in the illustration, you can launch the standard MS Word tool for finding errors and typos. Please note that the program does not "see" all errors, and sometimes offers fixes where there are no errors.
The "Detect" function will help you determine the meaning of unknown words. Please note that in order to use the tool, you must select a dictionary from the application store and install it. The Thesaurus menu allows you to choose synonyms for the selected words. The Statistics feature shows the number of words, characters, paragraphs, and lines in a document or portion of it.
Language toolbox
The Translation menu allows you to automatically translate the highlighted word or phrase. Highlight the content you are interested in and use the button marked in the illustration.
The Language feature allows you to select the language for the spell checker and also to customize the language settings.
Toolbox "Note"
Using the block tools, you can add, view, edit, and delete notes. Note that you can also create notes from the Insert tab.
Record Changes and Changes toolboxes
The Corrections feature allows you to track changes made to a document. Pay attention to the "Test area" menu. It allows you to choose how the list of changes is displayed: at the bottom or on the side of the document.
The tools in the Changes block allow you to accept or reject changes, and move to the previous or next revision.
The Compare feature lets you compare versions of documents and merge corrections from multiple users. The functions "Block Authors" and "Restrict Editing" protect the document from unwanted actions of other users.
How to use the features of the "View" tab
The tools of the "View" tab allow you to customize the display of the document.
View Modes toolbox
Using the block tools, you can select the page view mode. For example, you can view the structure of a document.
Display toolbox
Group tools enable the display of the ruler, grid, and navigation pane. The latter function allows you to quickly jump to the desired section of the document.
Scale toolbox
The "Scale" function helps you choose an arbitrary scale for displaying the document. The "100%" function allows you to return to the standard scale in one click.
Increasing the page width
The New Window function opens the current document in a new window. This is useful if you are editing content and want to check the original. The Arrange All feature combines multiple documents into one window. The "Divide" function is necessary to work with different parts of the document in one window.
With the Side by side function, you can arrange two documents in one window next to each other. This is useful when you need to compare content.
With the Switch to Another Window function, you can quickly switch to other open documents.
The Macros feature automates frequently performed tasks. To use the tool, you need to create a macro. For example, imagine that you often have to highlight passages of text in bold italic type. To perform this action automatically, create a macro. Proceed like this:
- Select an arbitrary piece of text. From the Macros drop-down menu, select the Record Macro option.
- Choose how to run the macro: using a button on the toolbar or a keyboard shortcut.
- Set a keyboard shortcut to activate the macro.
- Click the Assign button and run the commands that you want to include in the macro. To do this, go to the "Home" tab, select the bold and italic selection.
- Return to the Macros menu and stop recording.
- Check if the macro works. To do this, select a piece of text and press the specified key combination.
Additional tricks to improve your MS Word efficiency
Below you will find a list of life hacks with which you can quickly solve common tasks when working with MS Word:
- Use the context menu. It is invoked by clicking the right mouse button.
To select a paragraph, left-click any word three times.
To insert placeholder text on the page, write the following symbols: \u003d lorem (2,2). Use the numbers in parentheses to specify the number of paragraphs and placeholder lines. If you replace "lorem" with "rand", random text is used as a placeholder.
- To quickly create a superscript or subscript, select the desired word and press the key combination "Ctrl +" or "Ctrl Shift +", respectively.
- To select a sentence, press Ctrl and position the cursor on any word.
- Select the type of file to be saved. For example, you can save data in PDF format. To do this, select the "Save As" option and select the desired file type.
- To create a horizontal line, enter three hyphens in a row and press Enter.
- To type dashes, use the keyboard shortcut Alt + 0151.
- To quickly move a piece of text, select it, press F2, position the cursor at the insertion point and press Enter.
The topic of today's lesson, we hope, will be of interest to the vast majority of users who have just started mastering the computer, as well as to those who are used to working with offices of the 97-2003 series, but they need to switch to office 2007 due to a change, for example, of the corporate standard at work.
Indeed, many who have seen the Microsoft Office 2007 package will agree that not only the appearance has changed, but also the logic of work in this package. Today and in the next few lessons, we'll try to figure out how to get the most out of Office 2007 as quickly as possible.
For those wishing to master the previous versions of the office, as well as Open Office, there will be a series of lessons in the future.
Since the basic operations in many text editors are quite similar, let's consider them first, because our mailing list implies teaching people of all computer skills and ages to work on a computer. So if you already know these tricks, then you can safely skip this section.
So, let's look at the basic operations available in text editors.
1. Text selection. To begin with, briefly about the purpose of this operation. When compiling any text, you should adhere to such a simple rule as the one that says: "First you need to write the entire text, and then, starting from the head of the document, edit it." In order to change the spelling, style, size, font type, copy individual words, text fragments, text formatting elements - it should be selected so that the text editor understands what exactly these operations need to be performed on. There are many different ways to highlight a font. Today we will look at the most common ones.
1.1 Selection of text with the mouse manipulator. This method is the most common, and sometimes even the most effective. The principle of such a selection is as follows: you need to move the mouse cursor to the beginning of the word / text fragment that you want to select, press the left mouse button and, while holding it, move the cursor to the end of the word / text fragment that you want to select to carry out any actions ...
(The figure shows how the selection of the phrase "basic operations" will look like in Microsoft Word 2007. In other text editors it may differ in color, but its essence and purpose does not change from this)
I want to note right away that this method of text selection works not only in text editors, but also in Internet browsers, and in mail clients, and in many other programs that display text on the screen as a set of font letters, and not as a picture. (for example, text in the form of a picture is displayed if you scan a page with text - you cannot edit this text without a special program).
1.2 Selecting text with the arrow keys on the keyboard and the Shift keys. This method is especially useful if you need to select multiple letters from a word, or a single specific formatting element. First (you can use the mouse), you need to place the cursor (left-click or move the blinking text editor cursor on the keyboard) to the place in the text from which you will start selecting the text, then you need to press the Shift key and, without releasing it, move the cursor with the arrows to the end of the word / text you need to highlight.
2. We figured out how the text is highlighted, now we will consider in order why we need it, namely with basic operations that can be performed with the selected text.
2.1 Copy, paste and transfer text. To copy the text to the clipboard (see) with its subsequent pasting in another place / another program, you must perform the following actions: select the text with which you need to perform an operation, then right-click on it and select the item in the context menu that opens "Copy", then move the blinking text editor cursor to the place where you want to copy this text, right-click on it and select "Paste". If you need to transfer a piece of text, then instead of the "Copy" item, you must use the "Cut" item from the opening context menu.
2.2 Change the size, type and writing of the font. The overwhelming majority of text editors have similar buttons, as in the picture below (a fragment from MS Word 2007). Some buttons may be missing, but their functionality can be accessed through the Format\u003e Font menu in most text editors (this menu is absent in Microsoft Office 2007 programs as a view). As you can see from the figure, using these buttons and pop-up lists, we can perform the following actions with the text (from left to right and from top to bottom):
2.2.1 change the font;
2.2.2 change the font size;
2.2.3 increase the font size by one point;
2.2.4 decrease the font size by one point;
2.2.5 clear text formatting;
2.2.6 make the font bold;
2.2.7 make the text italic;
2.2.8 make the font underlined;
2.2.9 make the font strikethrough;
2.2.10 place text in uppercase;
2.2.11 place text in lower case;
2.2.12 change the case of the text according to a certain pattern (for example, each sentence will strictly begin with a capital letter, or all letters will be converted to capital letters);
2.2.13 change the font highlighting color (default - white);
2.2.14 change the font color (default is black).
2.3 Formatting paragraphs of text. In the illustration at the end of the paragraph, you can see the basic buttons for formatting paragraphs. I remind you that we perform any actions with the text after we select it. Now, in order, I give a description of the buttons on the toolbar. They are also very similar in many text editors. Again from left to right and top to bottom:
2.3.1 markers (creating a bulleted list);
2.3.2 numbering (creating a numbered list);
2.3.3 multi-level list (creating a multi-level list, the simplest example of which you see in this article);
2.3.4 decrease left indent (decrease paragraph indent from the left page margin);
2.3.5 increase the indent on the left (increase the indent of the paragraph from the left margin of the page);
2.3.6 sorting (sorting selected text or numeric data);
2.3.7 displaying hidden formatting characters (tabs, paragraph breaks, soft hyphenation, page breaks or column breaks and other special characters that are not displayed when printing text on a printer - for this they are also called "non-printable characters");
2.3.8 text alignment to the left;
2.3.9 aligning text in the middle;
2.3.10 right alignment of text;
2.3.11 aligning text to the width of the page;
2.3.12 line spacing;
2.3.13 change the background of the selected text or paragraph;
2.3.14 designation of borders of text / table cells.
3. Creation of tables. Despite the fact that the main specialization of text editors is working with text, however, the creation of not very complex tables and not very complex actions is included in the functionality of many professional editors. In other matters, the process of creating tables in them is very similar, therefore, in order not to repeat, it will be sanctified on the example of the MS Word 2007 editor with explanations for users of previous versions of the MS Office software package.
Introducing MS Word 2007 Tabs and Toolbars
Yes, with tabs and toolbars. The usual menus in the MS Office 2007 package are gone, and their "intuitive" tabs have been replaced. We deliberately indicated this phrase in quotation marks, since in fact, it turns out that everything is not so intuitive. And now about everything in order.
1. Home tab.
This tab is somewhat reminiscent of a hybrid of the Standard and Formatting toolbars. According to the new logic, the most necessary tools for carrying out standard operations with text are collected here. Here we see the block responsible for working with the clipboard, the block responsible for working with the display of fonts and their style, the block that regulates the formatting of the paragraph (and table elements), a whole healthy "Styles" block, which actually contains templates styles for headings, subheadings, quotes, and some formatting elements for plain text. Styles can be changed and set your own. Well, and the "Editing" block, which includes basic operations for automatic search and replacement of words and text fragments, as well as tools that allow you to apply non-standard types of text selection and non-text elements.
2. Insert tab.
The toolboxes that are on this tab combine such a great mission as inserting and embedding various text and non-text elements into a document.
Namely, in the "Pages" block we can insert a template of a ready-made title page of our document (if our document, for example, is some kind of report or research), it is possible to insert a blank page into the document (with breaks before and after), as well as directly page breaks (in the overwhelming majority of cases, page breaks are forced completion of the current page with the transition to the next).
The "Tables" block allows us to insert a table (and only insert it, because the "Working with Tables" section that appears after inserting the table and the accompanying "Design" and "Layout" tabs will be used to edit it - you cannot see this section before until you insert a table into the document).
The "Illustrations" block allows you to put a picture from a file, a clip from the Clip Art collection, which is built into the MS Office package, as well as use the online resources of Microsoft. You can also draw various geometric shapes, insert various diagrams. The "Links" block allows you to insert links in your document, both to other documents and to certain positions in the current document.
The "Headers and Footers" block allows you to insert a header and footer (text that will be visible on all pages of the document) on the page, as well as automatically assign the page numbers of the document.
The "Text" block allows you to put various text elements, such as an inscription, express blocks, signature lines, date and time and many other elements that are not used in everyday life, but may occasionally be required to compose a beautiful and original document.
The symbols block includes a formula editor and a symbol table (extended keyboard layout, Greek letters and many other symbols that are not used when writing words). In other words, if you need to insert something into the text, then you should go to the Insert tab. Such logic, which, if understood, will make working with Office 2007 very convenient. At the end of this lesson, there will still be key points in the If-Then format.
3. Tab Page Layout.
Previous versions of MS Office, and their worst competitor today, used the File\u003e Page Setup menu. Now a whole tab has been dedicated to this important process with a set of different blocks with toolbars. Here you can set document layout templates, define margins, page orientation, sheet size (A4 by default), presence and number of columns, hyphenation and much more. Also smart heads from Microsoft have included the ability to control the position of pictures and other non-text objects relative to text.
Allows you to insert various footnotes, form the table of contents of the document, lists of used illustrations, includes tools for working with cross-references and lists of used literature. This tab is required most often when writing various scientific papers, as well as diploma and term papers by students of various educational institutions.
Allows you to send various materials to partners. Supports the creation of generic fields that will automatically add, for example, the names of your partners in the greeting. Naturally, you must first create this database in the Microsoft Outlook application (preferable), or in the Microsoft Outlook Express program.
6. Review tab.
Spellcheck, thesaurus, the ability to translate (for some reason, only from English into German and vice versa) are now in this tab. For those who have used previous MS Office packages, it will be easier to understand if we write that the entire Service menu has moved to this tab in terms of spelling and corrections. For those who did not use - we will explain later what it is and why.
7. View tab
Similar to the View menu in previous versions of the office. Here you can select the document view mode, define the display of elements such as Ruler, Grid, Document Outline and Sketches. So is the scale of the page display and the order of the windows. It is also possible to manage the work of macros, but this is already aerobatics, which, perhaps, in the future we will devote a separate mailing list, because this is already included in the category of programming and is beyond the scope of this course.
And now the promised summary by tabs and a short description of the logic.
If you need to make elementary text formatting (enlarge it, reduce it to bold, underline, strikeout, italic, etc.), as well as set the alignment and color scheme of the text (you noticed how many times the word " "?), then you need the Home tab - isn't it a text editor? Means HOME its task is text, therefore the tab HOME !
If you need to insert a picture, a diagram, a clip, a page break, a blank page link, a header, footer, page numbers into your document, well, if you need anything at all INSERT into the document, then, accordingly, you need to go to the tab INSERT .
If you need to change margins, change the sheet size, orientation, define margins, as well as the position of pictures on the page, and in general, if you need to change something concerning PAGES , then you need to go to the tab PAGE LAYOUT .
And now another example, you open the book, what do you see? Table of contents with links to page numbers. It sounds, perhaps, a little clumsy, however, it is this formulation that will allow you to quickly understand this logic! Table of contents, footnotes, cross-references, bibliography (references to literature) are all references. Which tab are we going to? Right! LINKS !!!
And now I will ask you a question - after which any book, any scientific project comes to life? After REVIEWS ... What does it include? Literacy of wording, text, etc., etc., located in the tab REVIEW .
What is the name of what we see on the screen? There may be many different versions, but in this case we will call this VIEW . VIEW we VIEW them. Hence, to change something in this VIEW That is, whether it is a page display scale, a view mode, or the display of some kind of visual tools, such as a ruler or a grid - your tab is called VIEW .
This is the logic. Guided by it, you can very easily navigate the new office.
That's it for today, expect the next installments soon! Good luck in mastering the computer !!!
All basic commands for operations with files are collected in the "Office" button menu. The very first menu item "Create" is intended for creating a new document. When you select it, the "Create Document" window appears. On its left side, you must specify the category of templates, based on which the document will be created. The default is "Empty and last". To complete the creation of a new document, press the "Create" button in the lower right corner. A new blank document window will appear. The exact same window is always created by default when you open Word 2007 itself.
The item "From an existing document" is intended to create a new file based on an existing document. When choosing this item, the user must indicate an existing document on the disk. This will place the contents of the specified file in the newly created document.
Note that Word 2007 saves files in the .docx format by default. This format cannot be read by older versions of the program. Therefore, if you want your document to be compatible with previous versions of Word, you must save the file in "reduced functionality mode". This is done using the "Save As .." menu of the "Office" button.
Again, if you open a document created by an old version of Word, the file will run in reduced functionality mode (indicated by the title bar). In this mode of operation, some functions of the program will be unavailable. To be able to use all the features of Word 2007, you need to convert the file. The "Convert" menu of the "Office" button is used for this purpose.
As you already know, in order to perform any actions with the already typed text, it must be selected. The easiest way is to select by dragging the mouse (with the left mouse button pressed). The same operation can be done using the cursor keys while holding down the Shift key.
Word 2007 has a special text selection mode! To switch to this mode, press the F8 key. After that, the text can be selected with the cursor keys (or by clicking the mouse in the desired place) without using the Shift key. To exit this mode, press the Escape key. Several presses of F8 sequentially select a word, sentence, paragraph, all text.
Formatting
Basic formatting tools located on the ribbon of the "Home" tab:
- Font
- Paragraph
- Styles
- Editing
There are four main buttons on the panel:
- Paste
- To cut
- Copy
- Sample format
It should be borne in mind that the "Paste" button is active only if there is an object in the clipboard. Accordingly, the "Cut" "Copy" buttons are active if there is any selected text fragment, picture, diagram, etc. I hope that there is no need to dwell on the use of these buttons.
The "Format by Sample" button transfers the formatting parameters of the specified object to the selection. For example, you have a separate paragraph that is formatted in a special way (not like the rest of the text). To transfer all formatting options to a new paragraph, you need to follow three steps:
- position the cursor anywhere in the paragraph whose formatting options we want to use;
- click the "Format by Sample" button (if you need to format several different fragments at a time, double-click the button);
- select the text to which you want to transfer the formatting (if you double-clicked the "Format by Sample" button, you can select the necessary text fragments in sequence; upon completion of the entire formatting operation, you must click the "Format by Sample" button once to "release " her).
By default, the clipboard works with one fragment. But there is a special mode, when selected, up to 24 objects can be placed in the buffer. To switch to this mode, you must click on the panel in the lower right corner of the small arrow (hereinafter we will call this operation press the window button).
When you hover the mouse pointer over any object on the clipboard, a pop-up menu appears offering to insert or delete the object from the clipboard.
Font
Using the tools in the Font group, you can change the size, type and style of the font. When applying an underline effect, you can immediately specify the appearance of the line. There are also buttons for increasing / decreasing the font size; apply superscript / subscript effect; change the case of the text; its color; the color of the selection. The Clear Format button allows you to remove the changed formatting options.
If, nevertheless, the specified formatting buttons are not sufficient for the task, you can use the "Font" window to configure additional formatting options.
Word 2007 provides a convenient way to quickly format text. When a piece of text is selected, a transparent formatting window appears next to it. When you hover the cursor over this window, it takes on a normal color. The window contains the most common formatting commands.
Paragraph
The group of buttons on the Paragraph panel is intended for paragraph formatting. But, here, there are also buttons for working with tables.
The first three drop-down lists in the top row are designed to work with bulleted, numbered and multilevel lists.
The next button is used to sort the table values \u200b\u200balphabetically.
The last button in the top row enables / disables non-printable characters. They are sometimes very useful for detecting a variety of formatting errors.
The bottom row contains buttons for aligning the text in the paragraph (left, center, right, width).
They are followed by a drop-down list for setting the line spacing.
The last two drop-down lists, again, relate mostly to working with tables: filling cells and setting visible borders.
The button for calling up the "Paragraph" window allows you to make finer settings for paragraph formatting.
Editing
The last panel of the Main Menu is designed to quickly find (replace) the desired text fragment. I see no reason to dwell on it in detail, since everything is pretty clear painted in the tips.
We will consider the penultimate panel "Styles" in the next lesson, since it is a very powerful formatting tool that the vast majority of users have no idea about, let alone use.
