How to send an archive. How to send a document by email? Features of data transfer via the Internet

Mail clients allow users to exchange not only letters, but also files of various types. Send a simple document via email possible in several ways.

How to send a file by email

Users use different postal services for sending not only simple letters, but also files. Sending attachments in most mailers follows the same pattern.

Mail.ru

In order to send Word document or PDF, in addition to the text of the message by email to Mail.ru, you must do the following:

Mail.ru has a convenient cloud storage. You can easily attach the necessary information to a letter directly from it. It is worth noting that if an attached attachment from a computer is larger than 25 MB, then it will be sent as a link. Such links are deleted automatically after some time. That is why the recipient needs to download it immediately.

Yandex.Mail

Sending a file via Yandex email occurs in the following order:

In addition, Yandex has a separate service Disk. This cloud storage is closely connected with the mailer and sending is possible directly from it. As in the case of Mail.ru, documents larger than 25MB are automatically sent as a link.

Gmail.com

You can send a Word document to another user through this mailer as follows:

You can also pre-download attachments to virtual disk this service and attach via special icon in the form of a cloud. All documents larger than 25MB will be sent to the recipient as a link. It is generated by the mail service.

Rambler

Unlike other mailers, attachments on Ramble are sent in only one way:

If this method of sending is not suitable, then the user can upload the necessary data to any cloud storage and send the link in Rambler.

Send file

In some cases, you may need to forward a file that was previously received by email. This happens the same way in all email services. For example, in Yandex it’s like this:

How to send a folder

Unfortunately, you cannot send an entire folder by mail simply by attaching it to a letter. In this case, it is recommended archive it first, which will make it possible to add an attachment in the form of an archive. Or attach the entire contents of the folder to the message one by one.

Sending by email in Word

All programs in the Microsoft package have the function of sending documents by mail without leaving the application. This is done as follows (let's look at the example of MS Word):

1. Open document with the necessary content for sending.
2. On the top panel, click on “ Customize the panel”.
3. In the drop-down menu, click on “ Other commands”.
4. Find function “ Send to recipient”.
5. Add it to the panel.
6. After clicking on this button, the mail will open where necessary enter address recipient.

You can also send documents as attachments V different formats. This is done by going from the menu “ File"from the link" Send”.

Sending from Windows

Few people know, but different files(video, audio, text) can be sent directly from Windows OS without launching the browser. To reset text document you need to do the following:

The only condition is that a program for sending email must be installed.

Uses Outlook

Also common are specialized programs, For example, Microsoft Outlook. Sending a file from such an application is quite simple. As a rule, you need to click on the “ Invest” and select the document.

In addition, the application is automatically integrated into the list of programs for sending. Thus, you can send the contents of the folder through the context menu “ Send — Application_name”.

Users usually have no difficulty attaching small files to emails, but with large files it's not so simple. Many email services set restrictions that do not allow files larger than 25 MB to be attached to messages. However, these restrictions do not mean that you cannot send a large file via email. There are several ways to solve this problem.

Find the file on your computer, click on it right click mouse and select "Compress". Compressing a file this way often eats up about 20% of the file, helping you get around the attachment limit.

The computer will create new file with the same name but a different extension. You can attach it to a message in the usual way.

Splitting a file into several archives

If you still want to send the file via email, you can take steps to break the file into smaller pieces. For example, if you have a 50MB document that you need to send via email, you can create multiple archives at once.

New files will appear on the screen, which you can send individually. You can then attach each individual part to separate emails, making sure to notify the recipient that you are doing so. The recipient will have to download each attachment separately and then use a file extractor to extract the larger, split file and put it back together.

This method works, but is quite labor-intensive. However, there is another option.

Video - How to send a large file by mail?

Uploading files via a cloud storage service

The simplest option for sending files that are too large is to use a cloud storage and file sharing service. There are several safe and reliable services, including Dropbox and Google Drive,

The two largest web-based email services, Gmail and Outlook.com, have integrated their file sharing services (Google Drive and SkyDrive, respectively) into their products. You can try sending a large file by uploading it to the cloud.

Let's look at this method using gmail and Google Drive as an example.

Many have their own cloud storage, but Google Drive is still one of the most popular and feature-rich. There is another way to send a large file by mail.

1. Step 1. Upload the file as usual.
2. Step 2. Change your access settings. To do this, right-click on the file and set up access via the link, as shown in the picture below.

These are the main and most simple ways sending large files via post services. We hope our recommendations were useful and you coped with the task that stood before you.

Video - How to send a large file by mail

From time to time, each of us needs to send a file via the Internet. It is convenient to send small files by email: attach an attachment to the letter and send it. But this applies specifically to files large size: several photos, a text document or an audio track. Almost all postal services have restrictions on the size of letters sent and received.

Mail Mail.ru And Yandex.Mail at the time of writing, they allow you to receive and send letters no larger than 30 MB in size. On Gmail the letter should not exceed 25 MB. Many other email services limit the size of letters even more strictly - up to 10 MB.

Also keep in mind that when sending a file by email, its original size increases by about a third due to the addition of service information. Those. If you attach a 10 MB file to a letter, then when sent it will weigh just over 13 MB.

If you need to send large files (that do not meet the requirements of mail systems), then it is better to do this not by mail. You can, for example, upload them to some file hosting service and simply send the recipient a download link.
But if you want to send a large file by email, then there is only one way out - break it into parts and send it in parts.

You can split a file into parts in the following ways:

2. Using file manager Total Commander

Now let's take a closer look at each method. But before that, I again want to remind you that we must not forget about the restrictions on the size of the letter. Therefore, if we want our attachments to reach the user of any of the popular email services (Gmail, Mail.ru, Yandex), we will not make them larger than 18 MB.

1. Using the WinRAR archiver

For example, I took three .exe files, the total volume of which is more than 60 MB.
We highlight necessary files– right-click on any one – select “Add to archive...”. In the window that appears, go to the “General” tab and in the lower left corner set the size of the volumes into which our archive will be divided. You can select a ready-made value from the drop-down list, or you can set it manually. The size is given in bytes, so I write the number 18000000 here (for those interested, 1 Megabyte = 1048576 bytes).
Then click the “OK” button. My program created four archives, which I send in four emails.

The recipient will need to collect all the archives in one folder - right-click on any of them and select “Extract...”.

2. Using file Total manager Commander

Launch the Total Commander program on your computer. We find the file that needs to be split (I chose one of my .exe files). Click on it once with the mouse.
Then in the menu bar select “Files” – “Split file...”. A window will appear in which you need to choose where to save parts of the file. We also set the size of these parts here (I write 18 MB). After that, click “OK”. A message should appear that the file was split successfully.

Now we send all parts (including the file with the .CRC extension) by mail. It is important that all parts of the file reach the recipient, otherwise it will not be possible to assemble it.

The user who receives letters with our attachments must collect all parts of the file in one folder; enter it through Total Commander. Then click once on the file with the extension .CRC - select “Files” - “Collect files...” in the menu bar. A window will appear in which you need to select a location collected file. Click “OK”.
A message should appear indicating that the build completed successfully.

One of the pressing problems of any person today is the question of how to send heavy files via the Internet without sitting in front of a computer for twenty years. This question is especially relevant for those who work remotely, for photographers, etc. Sometimes you need to send files several gigabytes in size.

But how can I send such a heavy file? should I do something with it? Squeeze, squeeze, crush into pieces? And how not to lose the quality of the file? After all, if you split the video, the receiving party simply will not be able to assemble such a file later.

Today there are several ways to transfer heavy files, including videos:

• through the download site - Yandex.disk, mail.ru cloud, etc.;
• through mail server;
• through communication and video calling systems Skype, Viber

When working with any file hosting service, the user must first of all find out what the maximum possibility of sending or uploading files is. Because Sometimes you need to upload a file up to 50 gigs. Information about this can be seen on the file download site itself. You should look at the information “about the site” or the “tariffs” tab. Here is an example of Yandex Disk.

It should be noted right away that you will not be able to attach a large video file to an email. The maximum that is available to the user in almost any mail server is sending files up to 20-50 MB in size. Another way to send a heavy file:

• compress into an archiver with maximum loss of quality;
• split into several components by the archiver.

For a video file this is inconvenient and laborious. When unpacking so many files, the overall video puzzle may not come together. That is, the maximum that is available to the user is sending links. A large file will not be sent via mail. The mail server itself will warn the consumer about this even when tabping any letter.

5 most popular options for sending gigafiles

So, what services today help users quickly and efficiently send any file of any capacity? How long can the download take? What does it depend on?

When working with any file upload or transfer servers, the user should remember several features of working with large files:

1. If the Internet speed on one side is low, then fast transfer will not work;
2. If you need to hide files from prying eyes, then you need to set a password for access or transfer the link only to a certain circle of people;
3. You should definitely check with the other party to see if the service is blocked in their country. Thus, access to mail.ru is often closed in Western European countries.

The first miracle option is the mail.ru cloud

As statistics show, the majority of network users in the 25-35 year old group use the mail.ru service. U of this service There are essentially two ways to send files.

• using the cloud;
• using automatic uploading to the “files” tab - up to 1 gig in size.

If the user is registered and has mail.ru mail, then his forwarding capabilities will look like this. By the way, you can register and create your own mailbox using the following link mail.ru mailbox registration

If the file does not exceed 25 MB, then it is completely included in the letter. Next comes a warning that all files with a chain icon will be sent as links.

And when another user receives a letter with files larger than 25 MB, you need to remember that files should be downloaded immediately and not postponed if they were sent this way. The files sent as links will be indicated directly in the letter, and the storage period for these files will also be indicated. After the expiration date, the files will be destroyed.

By the way, sending files using regular mail and downloading files is a slower method than working with cloud mail.ru. it’s very easy to find, and if you have a mailbox, you won’t have to register in the cloud.

The cloud has a lot of additional amenities, which in its own way will make it easier to work with large volumes of information.

• free volume of stored information - the first 100Gigs!!!
• ability to create folders;
• possibility to install limited access to a file, folder to a person or group of persons;
• high download speed.

Like most modern download servers, it is possible to download not only applications for iPhone or Android, but also for PCs.

In order to send a link to another user, you need to click the “send link” button and set the necessary parameters, taking into account access. But first, you should select the folder or file to which a link will be provided. It will not be possible to select several files and folders at once, which is of course inconvenient.

Another possibility - general access . The user can create a folder where he can share access to several people at once. This is convenient for group work and there is no need to constantly send new links to a large number of people. To do this, just click the “Set up access” button and then click “Open access”. Select a folder and click the “configure access” button again.

After this, the user makes the settings himself. Lists all emails. addresses of those who can view this folder. It also indicates whether the invited person can edit or view files.

The second miracle - Yandex disk and its capabilities

The program also has great capabilities for downloading and sending heavy files. Yandex disk. You can familiarize yourself with the rules, tariffs, and download the application to your smartphone or computer using the link -.

This file hosting service makes it possible to download and save files directly while working on the Internet, and save files in full size from sites, that is, without opening new tab with a fully loaded image. True, volume free storage here it is very small - only 10 gigs, but the cost of storing large files is very small.

The first stage of working with this file hosting service is registration. Nothing complicated, you can log in via social networks. A password is created. It is also not necessary to provide a phone number.

The principle of operation is approximately the same as in the cloud. It is possible to create folders and share them. The interface is not entirely convenient after the cloud. One distinctive feature— there is a “social networks” tab. By logging in with your password through a social network, the user can automatically download all photos from the social network immediately to Yandex disk. The quality of the source code will not be the same.

At the same time, there is no way to select a folder in the same contact from which you want to download files. There is a choice between downloading ALL folders or downloading photos with me. Since there can be a lot of photo albums, this is inconvenient. But the download is very fast, with good home Internet speed.

Transferring files via Skype

In this sense, Skype is like most social networks. That is, if the speed is high on the receiving side and on the sending side, if there are no restrictions on the Internet provider for sending and receiving files, then it can and will be possible to quickly send a file. But in comparison with the capabilities of Yandex Disk or the Mail.ru cloud, Skype obviously loses.

There are no additional registrations or downloads to send files. installation files not required. Just click the “transfer file” button and select directly the file that will be transferred.

Feature - if there were interruptions in electricity or Internet signal, the transfer will be interrupted and you will have to start the transfer again and there is a possibility that the file will arrive damaged or not be sent at all.

The size and number of files you can send in Skype is unlimited. This is the only plus of working with this program.

Easy sending via Odnoklassniki

Just like in Skype, sending the number and size of files is positioned as unlimited. But the problem is that millions of people are on social networks at the same time, everyone listens to music and watches videos. File download may be slow. Plus, the content of the embedded video (especially for public viewing) is checked by moderators. Over time, it can be removed without even asking permission.

You can transfer a file through Odnoklassniki in the following ways:

• by uploading via private message;
• by uploading it to your page and making it limited access.

In the latter case, another user will need to have a program to download files from Odnoklassniki. To send, just click the “add video” button in messages, upload it to the message and click the send envelope.

Uploading heavy files via filedropper

There are situations when the user to whom files are sent has very limited access to both social networks and any Russian-language storage sites. In this case, you can transfer large files to him only through a foreign resource. The file hosting service most often used today is filedropper. Its capabilities are also limited - no more than 5 gigs for free.

The second limiting point is English language. Either you need to use the site through Google Translator for sites, or ask someone with the language. But, if you have minimal school knowledge, then that is enough. But You can upload a file WITHOUT registration and its size is just up to 5 gigs.

In the example below there is an automatic translation into Russian, so you can immediately see what is written on the site. Filedropper allows you to get a download link right away and immediately makes it possible to post this link on any forum, which is also extremely convenient.

With such an abundance of possibilities, today sending any, even the heaviest, file is not a problem. You just need to choose a method and service.

How many times has this happened to you? You're trying to send a large file you've been working on—like a video or presentation, or maybe just a photo to high resolution– by email. But yours emails keep returning unsent with the error message "attachment too large". No matter how many times you try, your ISP simply won't let you send large documents. How to send a large file by email? Investment limits forced people to get creative, and their solutions are still used today, and quite well. So the next time you need to send large documents, try one of these workarounds.

Sending a large file by email.

There are two main approaches to overcoming the limitations of email: compression and third-party hosting. Compression is a more direct route. you're still sending the file as an email attachment, but you're simply changing the file format to make it small enough to limit the size of the attachment. Only you and the person you sent the email to will have copies of your file. There are a number of commonly used compression formats, but the most common are ZIP documents. Users can create ZIP files from large source documents and send them via email. To "extract" the compressed file back into its original form without losing quality, the recipient of the ZIP archive can use special software.

To send any compressed file via email the procedure is more or less the same. It requires the sender and recipient to use compatible software to compress and extract the file in question. Selecting the wrong compression format for emailing zipped files can cause problems in the future. One way to solve this problem is to use a multi-format compressor/extractor. Let's look at the process of compressing and sending documents by e-mail using the WinZip program as an example.

How to Compress and Email Files Using WinZip

WinZip products provide several ways to quickly and easily send Zip documents as email attachments or share them as a link. WinZip provides a built-in email utility that will allow you to use WinZip's email features even if you don't have a MAPI email application. WinZip Courier provides an easy way to compress attachments when you click the Send button or immediately after attaching files. Courier requires a supported version of Outlook or a supported webmail service used with an Internet browser installed. With WinZip Courier you will save time preparing and sending emails with attachments. Main features of the program:

• Reduce the size of email attachments.
• Send emails faster.
• Save loading time for recipients.
• Reduce volume disk space, required for storing email.
• Reduce the time spent creating emails.
• Fewer steps to compress and add attachments.
• Works with Microsoft Outlook and webmail services you already use, reducing learning curve.
• Protecting attachments containing confidential information, using AES password-based encryption.

With WinZip Courier, you can send Zip documents that are larger than what your email provider allows. First, you will need to create an account with at least one cloud service. You can then either allow Courier to use the cloud service when your Zip file exceeds the size limit, or you can use the Attach Large File button. The latter option avoids the possibility of an error that may occur if you are using Microsoft Exchange and have an attachment file size limit. Using WinZip Courier with cloud services, you can:

• Send large documents by email. The size depends on whether you are using a free account or a subscription account.
• Send multiple files and folders in one secure Zip file.
• Protect the documents you send with strong AES encryption.
• Configure other conversion options for added security or for easier use by the recipient.
• Work directly from your email account.

With WinZip Courier, uploading to the cloud service will work in the background, allowing you to continue working on other email messages instead of waiting for the message to finish sending.

How to compress and attach files or folders from an open folder window

To compress documents or folders and attach them to a new email message from the window open folder, simply right-click the documents or folders and select Zip and E-Mail from the WinZip submenu in the context menu. WinZip will compress the selected items into a temporary Zip file, create a new email message, and attach the Zip file to it. You can then send the message as usual. WinZip will automatically delete the temporary Zip file when it is no longer needed.

The technique described here can be used to compress attachments when composing messages using Outlook or other programs that allow you to attach documents using the standard Open dialog box. Windows file" This method does not require a MAPI-compatible email program:

1. Open the dialog box you usually use to attach files.
2. Find the file you want to attach.
3. Right-click the file and select "Append to filename.zip" from context menu WinZip.
4. Click the new Zip file to select it.
5. Click Open or Insert to attach the Zip file.

How to Send a Zip File Directly to WinZip

If your default email program is MAPI compatible or you have WinZip configured to use the built-in mailbox, you can mail open to at the moment Zip file without leaving WinZip. To do this, click "Email" in the Actions panel. If your email program is not running, it will open automatically. XP users should select "Send to Recipient by Mail" (Zip and E-Mail) from the File menu.

Using cloud services with WinZip to share files

With WinZip, you can share Zip files as a link to a cloud service. First, you will need to create an account with at least one cloud service and configure WinZip to use it. Then, when you use one of WinZip's email features, such as Zip and E-mail, if the Zip file reaches a set size threshold, it will be uploaded to your cloud service account and a link to your Zip file will be included in the message . If you have WinZip configured to use the built-in mailbox, you will have the option to click the Attach button. It allows you to share Zip files, whose size is less than the configured size threshold. Alternatively, you can right-click any self-extracting Zip file and select Email filename.exe from the WinZip context menu. Your self-extracting Zip file will be downloaded to your cloud service account when your postal message will be sent and the recipient of your message will be able to download it.

Mailboxes today easily hold and accept messages with several GB of attached documents. E-mail itself is a means of transport, it is also designed for transferring large files over the Internet. However, sending files by email is not very efficient, and any mail server may reject mail that exceeds a certain—possibly very limited—size.

Email and file sending services

1. Hover your mouse over the Attach Files button (or the + sign) when composing a message in Gmail.
2. Select Insert documents using Drive.
3. Go to the download tab.
4. Drag a file (or several) from your computer and drag it into the special window.
5. If you don't see "Drag documents here," click "Select files on your computer."
6. If you have already uploaded files, click Add more files.
7. Select all the documents you want to upload.
8. Click Open, then Download.

To send a file (or files) to your Google account Disk:

If one or more documents added to the message have not yet been sent to Google Drive to all email recipients, after clicking Send:

Gmail allows you to go the other way: saving files received as regular email attachments to Google Drive is usually a one-click process.

How to transfer a large file via Yandex

IMPORTANT. You can only upload files no larger than 2GB at a time.

On the other hand, when you receive a file attachment in your Yandex.Mail account, you get the option to save the file directly to your Yandex.Disk. Yandex.Mail has almost everything a user expects from postal service– from powerful web access, mobile apps, to IMAP/POP access and unlimited storage space.

Advantages of the service:

• The service allows users to easily schedule mail and receive reminders.
• Yandex makes it easy and simple to search for similar letters using subjects and contacts.
• The unlimited storage offered by Yandex.Mail is another big advantage.
• The ability to use IMAP/POP allows you to easily access Yandex.Mail through an email client on a PC and a mobile application.

Service features:

Mail comes with built-in antivirus software that protects your account by scanning incoming emails and filtering emails from reaching your mailbox. The service also has a task manager.

Sending a large file via Mail.ru involves uploading it to special service client. So, to transfer a large document, follow these steps:

1. Go to files.mail.ru - the service allows you to send large files to any user.
2. Find the “Upload File” button and click it.
3. A document selection dialog box will open on your PC. select the one you need and click the “Open” button.
4. Click the "Upload File" button.
5. After downloading the document, the “Get link” button will appear - click it.
6. Copy the received link and send it to the recipient.

Third-party file transfer services

As an alternative to the above methods, you can use one of third party services transferring large files. Let's look at the most popular of them in more detail.

FTP

Although FTP (File Transfer Protocol) may be quite old-fashioned compared to cloud services like Dropbox and Google Drive, it is still one of the most reliable ways uploading and downloading files. All operating systems support FTP, and there are many websites and add-ons that support uploading and downloading from your browser, such as FireFTP. Windows users and Mac can also use Cyberduck's free PC FTP client. The only downside to this method is that you need access to to a remote server(for example, to web hosting). Many companies like DriveHQ offer some free space for storage (1 GB), and prices can compare very favorably with cloud storage providers.

Register free account, and you will get 10 GB of memory. Connect your accounts Facebook and Twitter, install the mobile app and invite friends to get up to 40GB of bonus space. You can upload documents directly from your computer or the Internet and create a link that allows others to download documents from the MediaFire website. Paid subscriptions start at $3.75 per month and include 1TB of storage, a hefty 20GB limit on file sizes, and eliminate annoying captchas and ads. One more convenient feature premium links are one-time links that ensure that once the recipient downloads your documents, they will no longer be accessible.

WeTransfer is one of the easiest services for exchanging large files. With a few clicks, the website will automatically submit the documents for you, and they will be available for download within seven days. Everything is very user friendly, with a step-by-step wizard that walks you through the download process. For $12 a month or $120 a year, you can upgrade to WeTransfer Plus, which allows you to transfer up to 20GB of files at once and offers 100GB of storage. You'll also have the option to set a password for downloading files - plus you can customize the background and email if you want.

Previously BitTorrent Sync, this handy utility uses the BitTorrent protocol—designed specifically for sharing large files—to sync documents directly between your devices. This peer-to-peer connection can be used between two or more devices, such as a phone and a desktop PC. Resilio Sync also supports creating secure links that allow your contacts to download documents from your folders. This naturally means that your device must be connected to the network for them to access it. The software itself is free, and there are no restrictions on the amount of data you can transfer or store.

Send&Track allows you to use the Adobe website or application Acrobat Reader to share large files with multiple recipients no matter what device you are using (whether phone or PC). The website doesn't list any limits on the number or size of files you can send, but the service isn't free and will cost you $20 a year. There are also restrictions on what documents can be sent - for example, 7-Zip archives are not allowed. One of the most useful features here is tracking, thanks to which you can clearly see whether a document is open or not.

Send Anywhere is available for almost every platform imaginable and can transfer documents up to 10GB in size completely free. The file sharing service is available as a web application at https://send-anywhere.com, as an extension for Chrome browser, as mobile application for Android and iOS and as a download software for Windows and macOS. There are also versions for Linux and Amazon Kindle, as well as plugins for WordPress and Outlook. The browser widget allows you to share files up to 4 GB, but the desktop software for paid subscribers supports documents up to 1 TB. This should be more than enough for all but the largest 4K video files.

WikiFortio

Another large file transfer service with the following features:

• Send large files up to 8 GB.
• Ideal for sending JPGs, PFs, MP3s.
• Send important large documents to clients.
• Fast, easy and safe to use.
• Available with 256-bit AES security.
• No software to install.
• Try it for free.

Your safe hard drive in the cloud. Use the service to:

• Create backup copy all your files online.
• Keep important information and access it from anywhere.
• Share your saved files with other users.
• Backup your website and other projects.
• Archiving important data.
• A business plan is available for group file sharing.

As you can see, there are quite a few ways to transfer large files via e-mail. If you have already encountered a similar problem and know other workarounds for email attachment size restrictions, please share your comments below this article.